HAWKEYE BRIDGE ASSOCIATION

 

The Board of Directors of Hawkeye Bridge Association, Unit 216, met on Saturday, September 18, 2010 at noon.  The meeting was called to order by President, Dee Wilson and those present were  Mary Lou Agocs, Margie Brennen, Rod Burnett,, Peter Wityk, Richard Newell, Charlene Hendryx and Kathi Kellen.  Absent were Bob Smith, Stan Gustafson and Harry Swanson.

 

The minutes from the previous meeting were reviewed and two corrections were made.  The electonic Bridge Pads that we talked about purchasing are to be used at all tournaments and will be made available to club owners for their weekly games.  The second correction is that no one asked Terri Swanson about putting an article into the next Hawkeyer concerning making John Gustafson an honorary member of the Unit 216 Board of Directors.  Therefore, Terri will be asked to include this in the following edition.  After these two corrections were made, Rod Burnett made a motion, seconded by Charlene Hendryx and approved by all to accept the minutes as amended.

 

TREASURER’S REPORT:  Margie Brennen  advised that an additional $5,000.00 to $6,000.00 needed to be transferred to the checking account.  After discussion on what should be done with the CD’s to maximize returns, Peter Wityk made a motion, seconded by Kathi Kellen and approved by all that Margie and Rod Burnett should work together to find the best interest rates.
 We also discussed the substantial costs of publishing the Hawkeyer and a Date Committee will be appointed to investigate the alternatives.

 

OLD BUSINESS:

 

Electronic Scoring Devices:  After discussion about various aspects of these units, a motion was made by Rod Burnett, seconded by Peter Wityk and approved by all to purchase 50 Bridge Pads (at an approximate cost of $125.00 per unit), plus the cases to carry them in , plus two servers.  It was decided that all owners would have these units available to them when not being used at tournaments.  The club owners will be responsible for replacing the batteries when needed in the units.  There was also discussion about purchasing a duplicate machine which makes the cards and inserts them into the boards.  We need to find out about the cost of said machine and whether or not special cards are needed.

 

Database:   The committee,  comprised of Kathi Kellen, Lee Slorah and Marge Burnett met and decided the following:  to limit the number of emails that are sent to “important” information; if information is posted on the internet, it does not warrant an email; all emails are to be sent blind copies (bcc); no personal or sales information is allowed.  Lee Slorah has agreed to be the primary sender and another person should be appointed as back-up.  Persons wanting information sent will need to contact Lee or the back-up person.  Kathi is trying to determine if the information can be kept on the website and password protect it.  After discussion, a motion was made by Mary Lou Agocs, seconded by Peter Wityk and approved by all that the Unit control the database as suggested by the committee.

 

NEW BUSINESS:

 

Unit Board Election/Annual Meeting:  After discussion of possible times, a motion was made by Kathi Kellen, seconded by Charlene Hendryx and approved by all to have this on Friday night,  November 5, 2010.  It will be a potluck, followed by the election and game.

 

Holiday Party:  A motion was made by Rod Burnett, seconded by Richard Newell and approved by all to have this party on Friday night, December 10, 2010.  It will be a potluck followed by a game.

 

501C3 Status:  According to records, our Bridge Association is a 501C3 with the State of Iowa and a 501C7 with the IRS.  A motion was made by Mary Lou Agocs, seconded by Kathi Kellen and approved by all that Margie Brennen and Stan Gustafson should work together on straightening this out.

 

Sectional and Stars Entry Fees:  After discussion, a motion was made by Peter Wityk, seconded by Charlene Hendryx and approved by all to raise the tournament fees $1.00 per session, except for the Regional Tournament, and that the information will state that the entry fee for the Swiss Team event includes lunch.

 

Rod Burnett:  Rod asked if he could speak for a few minutes.  He wanted to thank the Unit for the use of the facility for Harriet’s party and for the hospitality provided by all.  And another comment on whether or not the Board felt that there is a conflict of interest with Dee Wilson as the President of the Unit and Nancy and Dee Wilson being club owners.  Since we were at the end of our time for the meeting, only Kathi Kellen commented and she disagreed with Rod.

 

Rod Burnett made a motion, seconded by Margie Brennen and approved by all that Peter Wityk and John Gustafson (or someone else to help Peter) look into seeding players in each section of our tournaments.        

 

A motion was made by Kathi Kellen, seconded by Rich Newell and approved by all to adjourn the meeting at 1:00 p.m.   

 

 

 

                                                                         Mary Lou Agocs,
                                                                         Secretary. Unit 216