HAWKEYE BRIDGE ASSOCIATION

The Board of Directors of Hawkeye Bridge Association, Unit 216, met at 11:45 a.m. on Saturday, April 2, 2011.  The meeting was called to order by President, Dee Wilson and those present were Dee Wilson, Stan Gustafson, Mary Lou Agocs, Margie Brennan, Peter Wityk, Kathi Kellen, Harry Swanson, Gregg Walsh, Rod Burnett, Mike Smith, Rich Newell, Charlene Hendryx and Craig Nelsen.

 The minutes from the previous meeting were reviewed and a motion was made by Harry Swanson, seconded by Charlene Hendryx and approved by all to accept the minutes as amended.

 TREASURER’S REPORT:  Margie Brennan distributed copies of the Income and Expenses for the Hawkeye Holiday Tournament.  Peter Wityk made a motion, seconded by Stan Gustafson and approved by all to accept the report as stated.  After discussion about possibly purchasing a new copier for the Bridge Center, it was decided that Craig Nelsen will research and report back to the Unit on information he finds about the cost of the copier, cost per copy, etc. and, for now, we will table the motion to buy a new one.

OLD BUSINESS:   

Board Member Agreement:  After a short discussion, a motion was made by Margie Brennan to table this document and move on.  The motion was seconded by Kathi Kellen and approved by all.

501C3 Status:  Stan Gustafson has been working with the State of Iowa and the IRS to make sure our classification is correct for what we need and that both institutions are compatible with us.  Unit 216 will be classified as a 501C7 which is a tax exempt social club….we can accept donations, but the donor cannot deduct the donation from taxes.  After changes to Articles of Amendment are made (attachment to current Articles), a motion was made by Stan Gustafson, seconded by Mike Smith and approved by all to accept the changes as stated.

Name Tags:  Rod Burnett does not know what Marge Burnett has done about these.  

Regional:  Dee Wilson made a plea to the Board Members for needed help at the Regional Tournament.  Mary Lou Agocs and Janice Kimm will take care of partnerships, but help is needed for set-up and break-down, hospitality, bulletin, registration, door prizes, newcomer events and caddies.  

NEW BUSINESS:  

GNT Unit Final:  As an incentive to promote players to enter event scheduled for May 1, 2011, it was decided that the Unit would pay all entry fees for the winner of the GNT Unit Final to play in the GNT District Final.  

GNT District Final:  This event will be held May 14 and 15, 2011.  There will be an $11.00 surcharge if a player wants to play in the District Final and has not played in the Unit Final.  Gregg Walsh will volunteer to promote the “C” players to participate.

Medallion Party:  This event will be held on June 4, 2011 at the Bridge Center.

 Stars of Tomorrow Tournament Chair for 2012:  Rod and Marge Burnett will chair the tournament for 2011, but we need to find someone for 2012.  It was suggested that we ask during the mentoring games for a volunteer.  A motion was made by Peter Wityk, seconded by Charlene Hendryx and approved by all for the Unit to contribute $100.00 for food for the tournament.

 Committees:  Larry Harrington asked that his name be removed from the Ethics Committee as he is not in Des Moines for much of the year.  A new member will need to be found.

Dealing Machine:  After some discussion, Stan Gustafson made a motion to appoint a committee, consisting of Gregg Walsh, Mike Smith and Charlene Hendryx, to research the pros and cons of a dealing machine, the cost of said machines, etc. and report back to the Unit.  Peter Wityk seconded the motion and it was approved by all.

 Outreach to Clubs in the Unit:  Stan and Betty Gustafson, along with Dee and Nancy Wilson have made an effort to go to these other Clubs (Ames, Ottumwa, Pella, Marshalltown) and play in their games.  At the same time, asking what the Unit can do to help them, but no response was given.  

Unit Recorder:  It was pointed out by Dee Wilson that Mary Lou Agocs is the official recorder for the Unit.  

Audit:  Everything is A-okay with the books.  

Time of Meeting Change: It has been decided by the Board Members to now begin meetings at 11:45 a.m.  

Dee Wilson informed the Board, that the USBF (United States Bridge Federation) offered the opportunity for Des Moines to host an additional Regional Tournament in 2012.  Further discussion will follow at the next Board Meeting in September.

 Peter Wityk made a motion, seconded by Rich Newell and approved by all to adjourn the meeting at

1:00 p.m.

                                                                                    Mary Lou Agocs

                                                                                    Secretary